POLICIES

OBJECTIVES

STRATEGIES

MAJOR TASKS/ TARGETS

PERFORMANCE MEASURES/ INDICATORS

PHYSICAL TARGETS & RESOURCES

QTR 1

QTR 2

QTR3

QTR 4

To ensure the developments in agriculture are supported by an adequate supply of Human and Organizational Resources.  Relevant policies, systems and procedures are implemented and maintained in a manner that will enhance efficiency and effectiveness

Establish the Ministry’s Electronic Records Management Programme in keeping with International Standards

Complete Records Management Policy and Standards in keeping with ISO15489

Update Classification Scheme.

Implement standards in four (4) units.

Reclassification in accordance with the Ministry’s business activities

Standards implemented by April 2010.

Classification completed in 4 Units by April 2010.

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Establish an electronic Records Management System

Establish vital  records programme

Develop Retention & disposition Schedules.

Automate Registry Procedures.

Identify vital records & proper storage facility

Document vital records.

Review inventory listings
Develop Schedules.

Develop Database

Provide computers.

Train staff in use of software.

Start input of data.

Records and storage facility identified.
Records Documented by December 2009.

Inventory listing reviewed and Schedules developed in keeping with Record Management Standards. This is an ongoing exercise.

Database ready by July 2009

Computers  provided by June 2009

Staff trained by November 2009.

Input of data begins November 2009.

Ensure the Ministry and its agencies compliance with the Access to Information Act.

Put in place a communication system to keep employees as well as other clients abreast of all developments relevant to Access to Information and have access to all pertinent documents.

Sensitization and collaboration with the Access to Information Unit to hold workshops/seminars.

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Mount exhibitions

Continued production of brochures and newsletters.

Contact with agencies to give advice as to the administration of the Access to Information Act.

Two Workshop/seminars held by November 2009.

Exhibitions mounted.

Brochures Produced. Newsletters produced bi annually.

All agencies contacted by end of November 2009.

To facilitate improvement in Agricultural Research and Development through the provision of current research journals.

To improve currency of and access to  agricultural information material

Full implementation of the OPAC

Full automation of library activities and internet café’ for employees.

Continued organization of electronic information.

Purchase & subscription

Purchase of electronic journals.

Upload journals to internet and intranet.

Databases and e-journal/ documents  online

Purchase necessary software and additional computers.

Upload WINISIS database, TEEAL Index & other bibliography Databases on internet.

Provide additional computers for ‘internet café’’

Scanning and data entry. 

Subscribe to the Government of Jamaica publications and the Gleaner Archives.

Improved availability of current research material

Full access to available e-journals.

Purchase software and computers by June 2009.

Databases available on the internet by August 2009

Computers provided

Materials Scanned

Subscriptions paid by June 2009.

To have all clients fully aware of services offered by the library

To ensure that informational materials acquired are preserved to foster longevity, and the provision of information in a comfortable environment.

Promotion and marketing of library services within the Ministry

Fumigation of library

Improvement in physical environment

Routing of contents pages of new acquisitions to Heads of Departments and also placing them on the intranet.

Current awareness programme

Flyers on notice boards listing current library activities and services

Pest control/termites

Purchase of smaller tables.

Customer satisfaction.  This will be measured by feedback from customers through surveys, visitors’ registry and comments via e-mail.

Fumigation concluded by August 2009.

Tables purchased by July 2009

To ensure full participation and contribution to the Agricultural Sector’s Development by way of Public dissemination of  information

Participation in exhibitions, Agricultural shows and youth fora.

Mount exhibitions, participate in Agricultural shows and network activities through Jamaica Agricultural Documentation and Information Network (JADIN)

Do sensitization programmes in collaboration with RADA’s Youth in Agriculture activities and Jamaica 4H clubs to promote careers in Agriculture.

One Exhibition and display mounted throughout the Ministry each quarter.

Participate in one Youth in Agriculture activity per quarter.

Administrative Duties
Ensures the efficient and effective operation of the Unit through proper planning and execution

Ensure targets are met and full compliance with policies and guidelines

All administrative duties pertaining to the Unit are performed.

Administrative duties are performed to established guidelines and standards within the given timeframe.