POLICIES/PROGRAMME

OBJECTIVES

STRATEGIES

MAJOR TASKS

PERFORMANCE
MEASURES

PHYSICAL TARGETS/RESOURCES

QTR. 1

QTR. 2

QTR. 3

QTR. 4

 Provision of Statistical Services 

To provide internal and external clients with a first-rate statistical service through the timely collection, storage and dissemination of accurate data on the agricultural sector.

Development and maintenance, in a current state, of an improved system for collecting, analyzing and disseminating marketing information on the Jamaican Agricultural sector

Develop and maintain current listings and registries of agricultural stakeholders at all critical points on the production and marketing chain for all crops and livestock.

Up-to-date listing of stakeholders created and updated regularly.

Creation of listing of key stakeholders

Quarterly update of stakeholder lists.

Quarterly update of stakeholder lists.

Quarterly update of stakeholder lists.

Design, implement and update a web-based or equivalent system for the collection of field data

Functional internal computerized system for the sharing of data and communications.

Creation of functional system

To develop databases of data and information pertinient to the needs of the Ministry and other allied agencies

Maintain relevant databases to ensure the delivery of a modern agricultural marketing information system

Maintain up-to-date databases of data and information that meets data requirements

Provide database design and management of the Division

Functional online, up-to-date and secure database system that meet user requirements

Timely output of efficient user-friendly systems

Creation of functional database system

4 databases created/upgraded

Fully functional  web-based dissemination system

Provide and maintain an effective web-based interface for the dissemination of marketing intelligence and technical information to the farming community and the general public.

Functional online, up-to-date and secure database system that meet user requirements

Timely output of efficient user-friendly systems

Creation of functional database system

Provision of statistical IT support to the Division.

IT support Services carried out to meet Divisional requirements.

All IT related Divisional systems functioning efficiently.

All IT related Divisional systems functioning efficiently.

All IT related Divisional systems functioning efficiently.

All IT related Divisional systems functioning efficiently.

Provide, maintain and carry out periodic evaluations and updates of a web-based interface for the collection of agricultural data by field data collection officers, thereby ensuring that the currents needs of internal and external clients are met.

Effective evaluations carried out periodically to capture user needs.

Survey Instrument designed to effectively capture data requirements.

Review meeting for the identification of user-needs and the development of systems to meet them.

Quarterly review of user needs. Adjust interfaces as necessary.

Quarterly review of user needs. Adjust interfaces as necessary.

Quarterly review of user needs. Adjust interfaces as necessary.

Provide the Ministry allied agencies farmers and the public with accurate relevant and pertinent data and analyses that will form the basis for formulating marketing and other policies

Design and implement systems for the collection summary, analysis, presentation and dissemination of agricultural data on production and productivity of crops livestock and the availability, price and use of agricultural inputs.

Design data collection instruments, surveys, censuses and  systems for the effective collection of agricultural data

Data is collected in a timely and accurate manner.

Design completed for one field survey

Design completed for one field survey

Design completed for one field survey

Design completed for one field survey

Conducting  field data collection for surveys and other market studies including the collection of price data at key production and market chain points, required periodically throughout the year

Accurate and efficient data entry.

Weekly monthly and quarterly reports prepared on as scheduled.

Weekly price data reports.

Monthly production update reports

Editing, coding, verification and data entry of monthly reports.

Editing, coding, verification and data entry of survey forms

Monthly production update reports

Editing, coding, verification and data entry of monthly reports.

Editing, coding, verification and data entry of survey forms

Monthly production update reports

Editing, coding, verification and data entry of monthly reports.

Editing, coding, verification and data entry of survey forms

Monthly production update reports

Editing, coding, verification and data entry of monthly reports.

Editing, coding, verification and data entry of survey forms

Editing, coding and keypunching of questionnaires and other data capture mechanisms.

Preparation and dissemination of weekly, monthly and quarterly reports on production, pricing and outlook for agricultural commodities and provide timely market information and intelligence that can serve to stimulate and promote investment in the agricultural sector.

Relevant useful and informative reports prepared in the time agreed with end-users

Weekly monthly and quarterly reports and forecasts on prices, production and productivity prepared and disseminated

Weekly monthly and quarterly reports and forecasts on prices, production and productivity prepared and disseminated.

Weekly monthly and quarterly reports and forecasts on prices, production and productivity prepared and disseminated.

Weekly monthly and quarterly reports and forecasts on prices, production and productivity prepared and disseminated.

Ensure that the statutory reporting obligations of the Ministry, to Local and International agencies are met by preparation and presentation of required reports, summaries and analyses.

Prepare reports and position papers on various aspects of the agricultural sector

Creation of reliable forecasting systems

Reports prepared as required

Reports prepared as required

Reports prepared as required

Reports prepared as required

Design and manage GIS systems for data representation

Implement systems for the forecast of agricultural production information on a timely basis

Reports prepared as required

Reports prepared as required

Reports prepared as required

Reports prepared as required

Provide detailed reports on farming demographics, production and availability of agricultural products

Design and supervise the implementation of systems for the evaluation, assessment and improvement of data collected in the field by field data collectors, including Extension agents

Assist in the spot-checking and validation of data and data gathering processes by RADA and other Ministry Agencies

Assess the training needs and assist in training of data collection staff (including RADA) in the effective use of web-based data collection systems as well as areas pertinent to data gathering.

Relevant assessments and training carried out to meet optional

Protocols developed managed and consistently maintained

Training needed met as required

Review and assessment of data collection process

Review and assessment of data collection process

Review and assessment of data collection process

Review and assessment of data collection process

Develop and manage protocols for the reporting of data from Ministry agencies and other external bodies.

A comprehensive protocol for the collection of data designed.

Development of service level contracts with Ministry Agencies and other Ministries and Agencies for the monthly supply of production and price data.

The collection, analyses and reporting of data collected on livestock production, and traditional and other crops.

Monthly and quarterly reports on Ministry projects prepared and submitted in agreed time period.

Design and manage systems for the monitoring and evaluation of Ministry projects

Carry out impartial and objective evaluations of agricultural programmes and projects in the Ministry.

Projects and programmes effectively monitored ensuring integrity and transparency of outlined policies.

Monthly and quarterly reports on Ministry projects prepared and submitted in agreed time period.

Monthly and quarterly reports on Ministry projects prepared and submitted in agreed time period.

Monthly and quarterly reports on Ministry projects prepared and submitted in agreed time period.

Monthly and quarterly reports on Ministry projects prepared and submitted in agreed time period.